Northwestern University

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Hotel rates are based upon availability and blackout dates, and are subject to applicable taxes. Blackout dates are dates on which certain rates are not available and usually coincide with holidays and peak travel seasons. Rates are applicable for the current year, unless noted otherwise. Northwestern University is not responsible for changes. Please confirm rates with hotel before making reservations. You may also be required to show your NU WildCARD ID or Big Ten University identification at time of check-in.

Hotel Rate References: U.S. and International Cities 
Business Travel News publishes annual lists of hotel rates in 100 U.S. and100 international travel cities.  These lists are available for reference for Northwestern travelers and T&E approvers.  Note that the rates shown are averages of corporate negotiated rates collected for the survey from BCD Travel clients and may be lower than the rates available to Northwestern faculty and staff.  The rates are from Business Travel News, Nielsen Business Media, February 2008

Hotel Costs in 100 U.S. Cities 2008 rates are based on average negotiated hotel costs for full-service and limited-service hotels and, shown separately, average taxes and fees.
Hotel Costs in 100 International Cities 2008 rates are based on average accepted negotiated upscale daily hotel rates plus, shown separately, miscellaneous lodging expenses of two taxi fares, a newspaper, a bottle of water and a magazine.  December 2007 currency conversion rates were used for conversion to U.S. dollars.

For NU departments:

The University Travel Policy and Procedures states: Direct billing of lodging to University departments is highly discouraged, and guests of the University should be encouraged to pay their own hotel bill and submit their receipts as part of their total trip settlement.

We realize that there may be reasons for exceptions to the University Travel Policy and Procedures. With this in mind, we have established relationships with several hotels in Chicago, Evanston, and vicinity that will accept direct billing requests. Hotels accepting direct billing are noted by an asterisk (*) next to its name and highlighted in the Comments section. Department Head/Authorized Person must submit the Hotel Reservation Agreement Form to the hotel to make the reservation. To view the form, you will be prompted for your NU NetID and password.

If you require direct billing for a non-NU Preferred Hotel, a written request from your Department Head/Authorized Person must be sent to Jeff Levin, Travel Services Manager, for approval either by e-mail (jhlevin@northwestern.edu) or by fax (847/491-3849). Upon approval, the Hotel Reservation Agreement Form should be submitted to the hotel to make the reservation.

Please contact Jeff Levin, Travel Services Manager, if you should have any questions.

Travel Services
2020 Ridge Avenue, 2nd Floor
Evanston, IL 60208-4303
Phone: 847/491-5993
Fax: 847/491-3849